What is a trade repository?
A job referential is a tool used to define the different professions that exist in an organization or in a particular sector of activity. It is generally used to classify jobs according to their area of expertise, level of responsibility or level of qualification. It can also include information on the skills required for each job, the qualifications and certifications needed, and career development prospects. In general, the job repository is used as a human resources management tool to help employers recruit and train staff, set salaries and benefits, and plan employees' careers.
What is a skills repository?
A skills repository is a tool for define the professional skills required for a particular trade or field of activity. The skills repository can include different types of skills, such as technical skills, behavioral skills or transversal skills. It can also include information on the levels of mastery required for each skill, as well as concrete examples of work situations in which these skills would be used. The skills repository is often used as a human resources management tool to help employers assess the skills of their staff and plan their training and professional development.
What's the difference between a job reference framework and a skills reference framework?
A reference framework for professions is a document describing the various professions existing in an organization or business sector. It can include information on the responsibilities, skills and qualities required for each job. A skills repositoryfor its part, is a document that describes the skills required to perform a particular job or task. It can include information on the knowledge, skills and attitudes required for each competency. In general, a skills repository is more specific than a job repository, as it focuses on the individual skills needed to perform a job, rather than on jobs as a whole.
What are the steps to follow when building a skills and competencies repository?
Here are the steps you could follow to build your trade and skills repository:
Identify the professions and skills that are relevant to your organization. This can be done using tools such as job and skills analyses, employee surveys, one-to-one interviews with HR managers and industry professionals.
Determine the criteria for assessing skillsThese include academic qualifications, professional certifications, work experience and the specific skills required for each job.
Establish categories for trades and skillsThis is achieved through the use of classification schemes such as occupational classification codes, skills ladders or industry skills frameworks.
Draw up detailed job descriptions and skills lists for each trade and skill levelThis is achieved by using reliable sources such as professional standards, training manuals and industry publications.
Set up a skills management system to store and manage repository databy using tools such as databases, software packages, etc. skills management or online platforms.
Carry out periodic assessments to check that the data in the repository is up to date and reflects your organization's skills needs.
Communicate and share repository information with employees, human resources managers and other stakeholders, using tools such as intranets, newsletters and working meetings.
How do you link a skills repository to production jobs?
To link a skills repository to production jobs, follow these steps:
Identify the specific skills required for each production positionThis is achieved by using tools such as job and skills analyses, interviews with employees and production managers, and industry professional standards.
Check that the skills required for each position are included in your organization's skills repository.. If they are not included, add them to the repository by writing detailed descriptions and defining assessment criteria for each skill.
Match the skills required for each position to the skills included in the reference framework.. This can be done using tools such as cross-reference tables or skills management software.
Set up a system to monitor and evaluate employees' skills in relation to the production positions to which they are assigned. This can be done using tools such as skills assessment forms, skills tests or appraisal interviews.
Communicate the skills required for each position to employees and production managersThis is achieved by using tools such as job descriptions, training manuals and work meetings.
Take into account the results of skills assessments when planning staff assignments and training employees, to ensure that each position is filled by a competent employee.
Carry out periodic assessments to check that the skills required for each production position remain relevant and reflect the organization's skill needs. Modify the skills repository accordingly.
What are the advantages of defining a skills and competencies repository for a company?
A trade and skills repository can offer many advantages for a company, including :
Improve human resources planning by providing a clear, detailed overview of the skills and competencies required by the organization.
Facilitating recruitment and employee developments by identifying the key skills required for each job and enabling candidates and employees to understand skills expectations.
Strengthening performance management by defining clear evaluation criteria for each job and skill, enabling objective assessment of employee performance and the implementation of targeted training plans.
Promote equity by identifying the skills that are crucial to each professionThis helps to avoid prejudice and discrimination in recruitment and human resources management.
Reducing costs avoiding recruitment errors, identifying training needs and effectively managing employee skills.
Improving quality and efficiency ensuring that each position is filled by a competent employee, and that employees have the skills they need to perform their tasks effectively.
Increase flexibility enabling the organization to adapt rapidly to technological, economic and social change by identifying the skills it needs to succeed in a constantly evolving environment.
What are the productivity gains associated with setting up a skills and professions repository?
Implementing a skills and competencies repository can lead to productivity gains for a company in a number of ways:
Visit to recruit suitable candidates for each positionThis can reduce errors and delays caused by inadequate staff.
Visit providing clear assessment criteria for each trade and skillThis can improve performance management and motivate employees to achieve high quality and efficiency targets.
Visit identifying the skills the organization needs to succeed in a constantly evolving environment, enabling it to adapt rapidly to technological, economic and social change.
Visit offering targeted training opportunities to employeesThis can help them develop skills that increase their productivity and employability.
Visit facilitating employee skills managementThis can help optimize the use of company resources and improve collaboration between different departments and teams.
Visit creating a skills-based cultureThis can boost employee motivation and commitment, improve talent retention and enhance the organization's reputation with candidates and customers.
