Introduction
According to the CNCP (Commission National de la Certification Professionnelle)operational authorizations and certifications are defined as ". an attestation in the form of a document attesting to professional mastery and following a process of verification of that mastery".
Visit operational authorizations are necessary in certain areas such as security, health and education, and are granted for a specific period. The expiration of these refers to the date on which an authorization expires, preventing the person from carrying out tasks or gaining access to certain areas.
Similarly, the certifications obtained in various fields such as information technology, finance, medicine, etc. indicate that the a person has attained a certain level of skill or knowledge in a particular field. However, these certifications can become obsolete over time, as technologies and standards evolve. Obsolescence occurs when certification is out of date and no longer reflects current knowledge and skills.
With the rapid evolution of technologies and practices in many fields, the skills and knowledge required can change over time, rendering certifications obsolete if they are not regularly updated. According to article L. 4121-1 of the French Labor Codethe employer is required to take all necessary measures to ensure the safety and protect the physical and mental health of its employeeswhich also implies authorization management and certifications.
Managing the expiration of operational authorizations and the obsolescence of certifications is crucial for a number of reasons:
- Safety : Operational authorizations are often granted for security reasons. If they expire, this means that the person is no longer authorized to perform certain tasks or access certain areas, which can compromise the organization's security. As far as certification obsolescence is concerned, if certifications are not regularly updated, this can lead to a decline in skills and knowledge, which can also compromise safety and, above all, the company's productivity.
- Compliance Many industries and regulations have training and certification requirements. Failure to meet these requirements can result in fines or other sanctions. So it's important to manage the expiration of operational clearances and the obsolescence of certifications to stay in compliance.
- Quality Operational authorizations and certifications are often used to ensure the quality of work performed by employees. If clearances have expired or certifications are obsolete, this can lead to a drop in the quality of the work performed, which can be detrimental to the company.
- The career For employees, operational clearances and certifications can be important for career advancement. If these clearances and certifications expire or become obsolete, this can affect opportunities for promotion or career change.
Managing the expiry of operational clearances and the obsolescence of certifications is an effective way of demonstrating that your company is operating safely and efficiently, reassuring customers and improving the quality of the organization. However, it's important to renew it on time, and track it all in a suitable tool to take full advantage of the benefits it offers.
Why digitize the management of your operational authorizations and certifications?
It's not easy to keep track of your employees' certifications. Hence the importance of digitalization.
First and foremost, manual management of operational authorizations can be complicatedThis is particularly the case when several employees are required to obtain various operational clearances, with different expiry dates. With manual management, it is easy to miss the renewal of authorizations, which can have serious consequences for the employee, and the employer can be held liable in the event of a workplace accident.
Digitalization offers numerous benefits for skills management and authorizations. It provides qualitative information on skillsof measure deviations in relation to the expectations of each position, track the evolution skills, and integrate external skills relevant. What's more, it allows you to centralize the company's operational authorizations in a single interface and view by functionof filter authorizations by expiry date for anticipating renewalsand be alerted in good time.
The digitization of skills management also makes it possible to involve your colleagues and make them responsible for obtaining their operational authorizations thanks to fun processes, from secure processes for obtaining authorizations by subjecting them to a digitalized processverified and complete, and reduce the risk of information loss and errors thanks to the elimination of multiple supports.
All in all, digitizing the management of operational authorizations and skills is a key lever for boosting productivity and ensuring compliance with company regulationsWe're here to help you get the most out of your business, while facilitating human resources management and optimizing talent management.
How can Mercateam help you digitize your operational authorizations and certifications?
Mercateam offers a complete solution to help companies digitalize the management of skills and operational authorizations of their employees. Companies can monitor their employees' progress in real time, set versatility targets and skills developments and launch customized training coursesall in one place.
Our platform also enables companies to track their employees' critical operational clearances with reminders to ensure that certifications are up to date. This feature is particularly useful for companies wishing to secure their know-how by not concentrating it in the hands of a single person and by anticipating retirements or certification exhalations.
We offer on-the-spot monitoring of targets for versatility and dynamic skills upgrading. Companies can track employee progress with a comprehensive dashboard and value their experience and efforts to enhance their skills.
Finally, Mercateam lets you digitizing training manuals and launch training courses with a click. Companies can create customized training paths, questionnaires to assess their employees' skills and take these courses with regular notifications of their progress. What's more, companies can demonstrate the compliance of their training courses through historical record of dated and signed proof of training.
