All workers are exposed to occupational hazards, regardless of their sector of activity. In order to minimize risks, companies are required to put in place adequate means of protection, to inform their workforce about the risks, and also to train them. In this context, the passport is a new tool designed to facilitate the sharing and tracking of employees' various certificates of aptitude, authorizations and training relating to health and safety at work (with MercateamYou have real-time access to the skills, authorizations and restrictions of all your employees.)
What is it exactly? Is it compulsory?
We answer your questions on the subject.
What is the prevention passport?
The prevention passport is a new tool aimed at preventing occupational risks for workers. It has been designed to facilitate the transmission of occupational health and safety documents (certificates of aptitude, diplomas, authorizations, training, etc.).
More concretely, it's a digital safe in which employees and employers can import and consult the various documents mentioned above. Available from April 2023, it will be accessible from the Mon Compte Formation portal.
Who is the prevention passport intended for?
The prevention passport can be used by three categories of public. First, active workers and job-seekers. They will be able to activate it from their training account, and add to it throughout their professional career, so as to enhance its value for current and future employers.
Visit employers also benefit from this tool. They have access to a dedicated interface, enabling them to centralized monitoring all health and safety-related training courses for their workforce. This will enable them to improve the follow-up of the training courses concerned.
Finally, the training organizationsn will be able to enter the new skills acquired by their learners.
It should also be noted that this passport is not only deployed in France. In many other countries, its equivalent is the "safety passport".
Who manages the prevention passport?
The prevention passport is managed by Caisse des Dépôts on behalf of the French Ministry of Labor, Employment and Integration.
Prevention passport: what the law says
Law no. 2021-1018 of August 2, 2021 is behind the prevention passport. Article L. 4141-5 reads as follows:
"The employer shall enter in a prevention passport the certificates and diplomas obtained by the worker in the context of occupational health and safety training provided on his or her own initiative. Training organizations fill in the passport in the same way for the occupational health and safety training they provide. The employee can also enter these elements in the prevention passport when they are obtained at the end of training courses he or she has taken on his or her own initiative.
The employee may authorize the employer to consult all the data contained in the prevention passport, including data not entered by the employer, for the purposes of monitoring the employer's health and safety training obligations, subject to compliance with the conditions for processing personal data set out in article 4 of law no. 78-17 of January 6, 1978 on data processing, files and individual liberties.
A jobseeker can open a prevention passport and record the attestations, certificates and diplomas obtained as part of the training he or she has undergone in the fields of health and safety at work.
When a worker or job-seeker has an orientation, training and skills passport, as provided for in the second paragraph of II of Article L. 6323-8 of the present code, his or her prevention passport is integrated into it. It is implemented and managed according to the same procedures."
Timetable for introducing the prevention passport
With regard to the deployment of the prevention passport within companies, here is what is planned by the Ministry of Labour:
02.08.2021: It is enshrined in the Labour Code
08.2022: a decree clarifies the modalities of the latter + opening of the public portal
04.2023: It will open to workers
By 2023: ll will be open to employers
By 2024: Employers will be able to consult it
Is the prevention passport mandatory?
As a reminder, workplace safety training is a legal obligation. Employers are obliged to offer mandatory training courses in areas such as fire safety, the use of certain equipment and machinery, and so on. In addition, companies are required to set up a prevention plan to assess the risks to which their employees are exposed, and define an action plan to be implemented.
By the same token, and since it is now enshrined in the French Labor Code, this is a tool that concerns all companies.
In a nutshell
The prevention passport is a digital safe available from the Mon Compte Formation portal. It enables employees, employers and training organizations to enter certifications and other documents relating to health and safety at work. The aim is to enable employers to better prevent occupational hazards, and employees to promote their skills to their employers.
