The dynamic skills matrix tool

Competency matrix software is a digital solution that centralizes employees' know-how, qualifications and skills in a single space. It provides an overview of skills already mastered, those in the process of being acquired, and future needs.

Unlike a simple Excel spreadsheet, dedicated software automates the updating of data when a training course is validated, links employees to their posts, generating alerts to prevent errors when carrying out personal planning, and provides a dynamic vision of versatility within the company thanks to the setting of skills development objectives on site.

This tool is primarily aimed at production, HR, QHSE and team managers who want to manage skills reliably and visually, and secure their know-how to ensure business continuity. Multi-site industrial companies can use it to harmonize clearance management and monitor job versatility across all their plants. But skills matrix software can also be used by any organization seeking to structure skills development and secure assignments.

The benefits are many: a centralized and reliable inventory of the company's technical know-how, a factual assessment of your industrial capacity, better visibility of the company's strengths and weaknesses, real-time monitoring of authorizations and help in anticipating retraining, a reduction in non-conformities and an increase in safety, as well as smoother training planning. By integrating the skills matrix with assignment planning and field training software, you can ensure automatic updating and operational use, while streamlining HR and operational processes. By centralizing information, skills matrix software simplifies life for managers and encourages internal mobility. Ultimately, it improves operational performance by placing the right person in the right job, at the right time.

The average industrial site juggles dozens of Excel files to manage skills, schedules and training. This presents a number of risks: unsynchronized versions, time-consuming manual updates, skills matrices completed only before audits. A manager may run out of resources while his colleague has had them available for weeks, due to the lack of a central tool. Skills management software creates a single source of truth, shared between HR, production and management. Our skills matrix software replaces an average of 32 Excel files.

A good skills matrix software should allow you to :

• clearly visualize levels of expertise, roles (trainer, assessor) and trainees
• update data automatically and alert you when a clearance expires
• create customized matrices by department
• set skills development objectives at site, sector, team or individual level
• group several skills and authorizations into workstations, as close as possible to reality in the field
• follow training courses and integrate with existing HR or ERP tools

The most advanced solutions, such as Mercateam, connect the matrix to schedules and assignments, transforming the tool into a lever for industrial management.

Deployment takes place in three stages.

Audit Identify critical skills, mandatory authorizations, versatility gaps, and clarify processes (retraining, validation, temporary workers, driving authorizations).

Configuration Create the skills repository with validity periods, import HR data, set up integrations and choose the relevant skills granularity for HR and operations.

Adoption This approach ensures that the solution is integrated into your existing processes. This approach guarantees a solution integrated into your existing processes.

Competency matrix software is only of value if it is used on a daily basis, not just before audits.

That's why it has to be designed for the field: accessible on a tablet, easy to update, and connected to schedules so that data can be used immediately.

With Mercateam, operators scan QR codes, consult their assignments on screen and train directly on site. Adoption follows naturally, because the tool makes their lives easier.

The cost depends on the number of users, the functional scope (modules, sites, HRIS/ERP interfacing) and the level of support required. Some publishers charge per active user, others according to company size.

For a multi-site manufacturer, the return on investment is rapid: fewer assignment errors, better training management and guaranteed compliance. The most effective approach is to ask for a demonstration and a personalized estimate based on your specific needs.

Mercateam ensures complete traceability of know-how and makes it available in 2 clicks for your audits.

• By tracing each clearance with its expiry date and generating automatic retraining alerts, storing external proof of training, digitizing every stage of tutoring and integrating validation workflows for your documents and training: you trace what was previously on paper unprovable. → Mercateam is cited as a strong point during audits in 100% of cases
• In addition to audits, you can avoid misallocations by ensuring that employees with the right qualifications are placed on the job.

Result: Increased security for your employees, proactive skills management: no more management by sight via a factual view of your coverage by position, less production stoppage in the event of absence, less recourse to temporary staff.

Yes, our skills management solutions can be integrated into your existing ecosystem: HRIS, ERP, MES, EDM, LMS or planning tools.

This interconnection automates updates and avoids double entries. The skills matrix becomes a shared source of truth between HR, production and management.

By identifying training needs, skills without a referent trainer, and positions that are poorly covered. Managers can visualize the progress of each employee and build coherent skills development plans. This is a lever for retaining talent, anticipating retirements and reinforcing the versatility of your teams.

Deployed on more than 300 industrial sites in 14 countries, Mercateam does more than simply display a skills grid: the platform brings together all technical know-how (skills, authorizations, positions), connects HR, Production and QHSE teams via team schedules, field training management and job standards. It offers a field vision, designed for manufacturers, with clear indicators and up-to-date data.

The software becomes a key management tool for your plant, a far cry from the Excel matrix that you urgently update the day before an audit.